Project Coordinator

Company: Albert Einstein College of Medicine
Location: New York
Posted on: June 1, 2025

Job Description:

POSITION RESPONSIBILITIES

• Maintains PI information for grants (updated biosketches, other support, IACUC/IRB approvals and usernames) and grant submission record keeping.
• Assists with subcontract document collection for new proposals and grant continuations.
• Develop and maintain a digital archiving system for the Chairperson ensuring timely filing and retrieval of materials; maintain Chairperson's Curriculum Vitae (CV) and other supporting documents.
• Provide professional and administrative support to the Chairperson and ensure full office management, appropriate scheduling, and completion of all tasks.
• Assist the Chair with all aspects of his teaching responsibilities, including preparation of course material, locating journal reading material, providing printed material, collecting exams, posting flyers, and entering grades.
• Coordinate annual faculty reviews for Chairperson by collecting and compiling data for reports.
• Coordinate and assist Department Administrator with the Chair's program recruitment efforts for faculty, post-doctoral trainees, students, and other staff.
• Attend meetings and record minutes as needed.
• Oversee departmental symposia and recruitment seminars: manage logistics for invited speakers, reserve meeting space and order food.
• Manage and maintain all aspects of the calendar, including travel arrangements and scheduling of appointments and meetings.
• Coordinate all meetings, inclusive of applicant interviews, speaking engagements, and research collaborations.
• Serve as direct liaison, answering phones, greeting callers and visitors, and relaying information as needed.
• Assist with bi-monthly work-in-progress meetings and make lunch arrangements as needed.
• Assist and coordinate monthly faculty Brown-Bag-Lunch.
• Perform other duties as assigned.QUALIFICATIONSExperience and Educational BackgroundBachelor's Degree requiredMinimum 3-5 years' experience supporting at the executive level;MBA or Master's Degree in Science is highly preferredScience/medical school background preferred to assist with grant editingSkills and Competencies
  • Must be exceedingly well organized, flexible and able to support a department of diverse people and programs;
  • Must have ability to interact with staff, faculty and researchers in a fast-paced environment, sometimes under pressure;
  • Must possess an outstanding level of written and verbal communication skills, strong follow-up skills, analytical skills and attention to detail;
  • Excellent calendar management skills, including the coordination of complex executive and committee meetings;
  • Experience assisting with the creation of PowerPoint presentations;
  • Must be proficient in MS Office, including Word, Excel, PowerPoint and Outlook;
  • Knowledge of CV preparation and APA/MLA style format;
  • Prefer experience successfully creating and/or modifying processes;
  • This position must interact with all levels of employees including senior management;
  • Require minimal supervision with a high ability to be innovative and work independently;
  • Proficiency using LaTex Document Production.Minimum Salary RangeUSD $69,500.00/Yr.Maximum Salary RangeUSD $70,000.00/Yr.ABOUT USThis position serves as the Project Coordinator for the Chairperson of the Systems & Computational Biology. The candidate will serve as the liaison, communicating to persons of all levels and backgrounds, including potential donors for the Chair.
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Keywords: Albert Einstein College of Medicine, Irvington , Project Coordinator, Other , New York, New Jersey